Poplar Advice Legal Documentation

Legal Notice

Company information published in accordance with the Companies Act 2006 and the Companies (Trading Disclosures) Regulations 2008.

Company details

Legal name: Poplar Advice Limited
Trading as: Poplar Advice
Company type: Private limited company, registered in England & Wales
Company registration no.: [Insert Companies House registration number]
Registered office: 201 Victoria Street, Westminster, London, SW1E 5NE, United Kingdom
VAT number: [Insert VAT number, if registered]

Contact

Email: poplar.advice.limited@web.de
Phone: +49 176 15412910
Website: www.poplar-advice.com

Nature of business

Poplar Advice Limited provides business consulting and advisory services to clients in the United Kingdom and internationally. Details of the specific services offered are set out on our website.

Responsibility for content

As a service provider, Poplar Advice Limited is responsible for its own content on this website in accordance with general law. We make every reasonable effort to keep the information on this site accurate, complete, and up to date, but we accept no liability for its correctness, completeness, or timeliness. Content on this website does not constitute individual legal, financial, or professional advice and should not be relied upon as such; specific engagements are governed separately by our client agreements.

Liability for links

Our website may contain links to external third-party websites over whose content we have no control. We therefore cannot accept any liability for that external content. The respective provider or operator of the linked pages is always responsible for their content. Linked pages were checked for possible legal violations at the time of linking; no unlawful content was identified at that time. Permanent monitoring of linked content is not reasonable without concrete evidence of a legal violation. We will remove links of this kind promptly if we become aware of any such violations.

Copyright

The content and works on this website created by Poplar Advice Limited are subject to copyright law. Reproduction, editing, distribution, or any form of commercialisation of such material beyond the scope of copyright law requires our prior written consent. Where content on this site was not created by us, third-party copyrights are respected and identified as such; should you become aware of a copyright infringement, please notify us and we will remove the content promptly if warranted.

Dispute resolution

We are not obliged and generally not willing to participate in dispute resolution proceedings before a consumer arbitration board. If you have a complaint, please contact us directly using the details above and we will do our best to resolve it.

Privacy Policy

How Poplar Advice Limited collects, uses, and protects personal data under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Who we are

Poplar Advice Limited ("Poplar Advice", "we", "us", "our") is the data controller for personal data processed through poplar-advice.com. Our registered office is 201 Victoria Street, Westminster, London, SW1E 5NE, United Kingdom. For any question about this policy or how we handle your data, contact us at poplar.advice.limited@web.de.

Personal data we collect

We collect personal data directly from you, automatically as you use our website, and from our payment processor. This includes:

Enquiry and contact data — name, email address, phone number, and the contents of any message you send us through a contact form or by email.
Client and engagement data — details you provide when we take you on as a client, such as company name, billing address, and correspondence relating to our advisory services.
Payment data — billing name and address, and transaction details. Card numbers and other sensitive payment credentials are entered directly into our payment processor, Stripe, and are not stored on our own servers.
Technical and usage data — IP address, browser type and version, device information, referring pages, and pages visited, collected automatically via cookies and similar technologies (see Section 4).

How we use your data, and our legal basis

Purpose	Legal basis
Responding to enquiries sent via our contact form or by email	Legitimate interests — handling correspondence you have initiated
Providing consulting and advisory services under a client engagement	Performance of a contract
Processing payments for services rendered	Performance of a contract; legal obligation (accounting and tax records)
Operating, securing, and improving our website	Legitimate interests
Analytics cookies that measure site usage	Consent
Sending updates or marketing communications, where offered	Consent

Cookies and similar technologies

Our website uses cookies to operate correctly, understand how visitors use the site, and, where you consent, to support marketing. You can manage or withdraw your consent at any time through our cookie banner or your browser settings.

Category	Purpose	Consent required
Strictly necessary	Core site functionality, security, and load balancing	No
Analytics	Understanding site traffic and usage patterns to improve our services	Yes
Payment	Enabling Stripe to process transactions securely	No — necessary for the transaction
Marketing	Measuring and tailoring communications, where used	Yes

Who we share your data with

We do not sell personal data. We share personal data only with:

Stripe (Stripe Payments Europe, Limited, and its group companies), to process payments on our behalf;
IT, hosting, and analytics providers who support the operation of our website, acting as processors under our instructions;
professional advisers, such as accountants or lawyers, where necessary to obtain advice or comply with our obligations;
regulators, courts, or law enforcement, where we are required to do so by law.

International transfers

Some of our service providers, including Stripe, may process personal data outside the United Kingdom. Where this occurs, we ensure an appropriate safeguard is in place, such as the UK International Data Transfer Addendum or the EU Standard Contractual Clauses as incorporated for UK use, so that your data continues to receive a comparable level of protection.

How long we keep your data

We retain personal data only for as long as necessary for the purposes it was collected. Enquiry data is generally retained for up to 24 months if no client relationship follows. Client and payment records are retained for at least six years to meet our accounting and tax obligations under UK law. Data no longer needed is securely deleted or anonymised.

Your rights

Under UK GDPR, you have the right to:

request access to the personal data we hold about you;
request correction of inaccurate or incomplete data;
request erasure of your data, where applicable;
request that we restrict or object to certain processing;
request a portable copy of data you provided to us;
withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, contact us at poplar.advice.limited@web.de. If you are unhappy with how we have handled your data, you also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

How we protect your data

We apply appropriate technical and organisational measures — including encrypted connections, access controls, and working only with reputable processors such as Stripe — to protect personal data against unauthorised access, loss, or misuse.

Children's privacy

Our website and services are directed at businesses and professionals. We do not knowingly collect personal data from children, and our services are not intended for individuals under the age of 16.

Changes to this policy

We may update this policy from time to time to reflect changes in our practices or legal requirements. The "Effective" date at the top of this page indicates when it was last revised. We encourage you to review this page periodically.

Contact us

Poplar Advice Limited, 201 Victoria Street, Westminster, London, SW1E 5NE, United Kingdom.
Email: poplar.advice.limited@web.de
Phone: +49 176 15412910

Note before publishing: two fields above are placeholders — your Companies House registration number and VAT number (if registered). As a UK private limited company, disclosing your company number on the website is a legal requirement under the Companies (Trading Disclosures) Regulations 2008, so it's worth adding before this goes live.